Administrative Order No. 26-03 — Prohibition on Non-Approved AI Platforms by Court Personnel

WHEREAS, the Court is entrusted with confidential, sensitive, and non-public information, including protected case information, judicial deliberations, and internal court operations; and

WHEREAS, certain generative artificial intelligence platforms are publicly available and not configured to meet court, governmental, or judicial data-security, confidentiality, or retention requirements; and

WHEREAS, the submission of court information into such platforms may result in the storage, retention, or external use of that information by a third-party outside the Court's control; and

WHEREAS, the Court has approved limited, enterprise-level artificial intelligence tools that operate within secure environments and contractual safeguards.

NOW THEREFORE, pursuant to the authority vested in the Chief Judge under Rule 2.215 of the Florida Rules of General Practice and Judicial Administration, and in furtherance of the Court's commitment to safeguarding judicial integrity and data security:

1. DEFINITIONS

A. Court Personnel includes judicial assistants, law clerks, staff attorneys, court administrators, case managers, interns, contractors, and any person acting under the authority or supervision of the Court.

B. Non-Approved Generative Artificial Intelligence Platforms include publicly accessible AI tools that are not expressly approved by the Court or its technology authority, including but not limited to:

OpenAI tools (including ChatGPT and related models), consumer or public web-based AI platforms, AI tools that do not provide court-level assurances regarding data privacy, retention, and confidentiality.

C. Approved AI Tools include Court-authorized enterprise tools operating within secure environments, including Microsoft Copilot, and Westlaw (AI-Assisted Research tool uses reliable information from its library of materials, which reduces the risk of AI-generated hallucinations, or faulty information), when used in accordance with Court technology policies.

D. Case-Related Information includes any non-public information

relating to pending, closed, or potential cases, judicial deliberations, draft orders, memoranda, internal communications, or confidential court operations.

2. PROHIBITION ON USE OF NON-APPROVED AI PLATFORMS

Court Personnel shall not access, use, or input any information into Non-Approved Generative Artificial Intelligence Platforms, including OpenAI tools, whether using: court-issued devices, personal devices, or external networks, for any purpose related to court business or court operations.

3. PERMITTED USE OF APPROVED AI TOOLS

Nothing in this Order prohibits the use of Court-approved, enterprise-secured AI tools, including Microsoft Copilot, provided that: the tool is accessed through authorized Court systems, use complies with Court technology and security policies, and the user remains responsible for the accuracy and appropriateness of all work products.

4. VIOLATIONS

Violations of this Administrative Order may result in corrective or disciplinary action consistent with applicable Court policies and employment rules.

5. EFFECTIVE DATE

This Administrative Order shall take effect immediately and remain in effect until modified or rescinded.

DONE AND ORDERED in Chambers at Miami-Dade County, Florida, this 15th day of January 2026.